ChatGPT AI Guide: Organise Shirt Lookbook File Versions

Use the chat to audit the relationship between files, not to rename a folder from appearance alone. The intended output is a small ledger that distinguishes real references, working derivatives and approved placements. A naming convention becomes useful only when its fields correspond to facts you know. This workflow exposes missing size or source information before a collaborator turns a convenient filename into a product claim.

Prepare the input worksheet

Copy the relevant observations into a small labelled record before prompting. Keep source facts separate from your preferences and requested changes. Replace missing values with unknown rather than inviting the assistant to complete them from general knowledge.

• Actual file list
• Confirmed product/view/size fields
• Known source-to-edit relationships

Fictional input: three files are called front-final.jpg, front-final-new.jpg and front-final-small.jpg. You know the product identifier and front view, but only the first file has a confirmed photographed size. The second changes the background; the third is a smaller export.

Copyable master prompt

Create a text brief and review worksheet; do not perform an image edit. Use this requested task as context: Create a naming and revision ledger for these shirt image files. Use only the product identifiers, photographed sizes and view labels provided. Mark missing fields unconfirmed. Separate real source photographs, generated working edits and approved exports. Do not infer a size from the model's appearance or merge different products because their colours are similar. Show any naming conflict for manual review. Return proposed names, confirmed fields, unknown fields, parent source and approval status. Do not infer size from a model or treat the highest revision as approved. Use only the worksheet supplied below. Keep unknowns visible and do not add product specifications, prices, measurements or policies that are absent from it.

Filled fictional worked example

The following response is an illustrative teaching example. It is not a model test, a TryBuy product measurement or a claim that the assistant verified the physical garment.

The fictional ledger should not invent a new product identifier or claim that every derivative was photographed in the original size. It preserves known relationships and highlights where the history is incomplete. If a proposed naming grammar becomes longer than the team can use consistently, move secondary fields into the ledger.

Follow-up revision prompts

Use one focused correction at a time. Paste the relevant row or sentence from the response, then identify what must change and what should remain intact.

Rebuild only the size column. Copy a size to a derivative only where the source relationship is confirmed; otherwise write unconfirmed and retain the parent-file question.

Simplify the proposed filename grammar while preserving product identity, view and source/edit/export state. Leave detailed approval notes in the ledger.

Review the output before using it

• No size inferred from appearance
• Source and derivative separated
• Latest number not equated with approval

Open the ledger as though you had not read the chat. You should be able to find the untouched source and current approved placement without interpreting the word final.

Limits and the next real-world step

If the source relationship cannot be recovered, return to the original capture or record. Do not repair asset history by assuming that visually similar files show the same item or size.

The assistant can organise the information you provide; its response is not independent evidence of current stock, exact fit, material performance or store terms. Check the actual listing or physical garment for those decisions. For an image task, written observations can supply the worksheet; this guide does not require or promise an automatic image-editing feature.

Save the final checked worksheet with its source notes, not only the last chat reply. When a fact changes, update that field and ask for the affected part to be revised. Keep the earlier record labelled so that an outdated observation does not quietly return as current evidence.

Use the practical method in A Shirt Lookbook File-Naming System That Keeps Sizes and Edits Separate to collect the real observations first. For related background, consult the relevant TryBuy shirt guide, then return to this worksheet for the specific AI-assisted deliverable.